Planning A Magical Wedding...
Whether you're reading this months before your big day, or only have a few weeks left, you might be wondering how - or if - everything will fall into place nicely.
So, I wanted to give you my perspective to the secrets of planning a "fancy like" wedding which just works out really magical and amazing, every time. Keep in mind, this is my perspective as a DJ of 10 plus years.
My goal is to help your big day go much smoother than you might have planned, without adding to your list of things to do...
So, how can I help you plan, as a DJ? ... Before I share some insight on who is in charge of what at your wedding, let me start by telling you the first secret - pick your DJ like you pick your friends.
Stay with me on this...
If you've snooped around the website at all, you've probably noticed we offer to freely, "plan a seamless wedding without hiring an expensive event planner"... We position this as a way to say, "hey, psst. All you most likely need is to plan a FUN time with us (for free) because we work without Wedding Planners all the time and have an equally stunning time. Making a ton of great friends along the way."
The number 2 secret is to use our free planning guides!... specifically tailored to working with a DJ, whether it's us or not, go ahead and grab them.
I'm not saying don't hire a Wedding Planner (I'll talk more on that in a bit) but, before we discuss what a Wedding Planner does and whether or not hiring a planner of any kind is right for you, let me paint the picture of working with us as your entertainment for the day.
Maybe not so obvious at first, professional DJ's do most things wedding planners do when it comes to planning the atmosphere, pace, and theme of your wedding day.
We plan out activities with you.
We match the theme with ambiance.
We bring great ideas to the table.
We even create an editable timeline for you.
Should I go on ?...
We are familiar working with vendors.
With Catering Companies.
We hop on Zoom Calls when needed.
We do coffee...
We can even show up to the rehearsal dinner...
Starting to see the bigger picture here?
We, as DJ's, are responsible during the event (more than anyone else) to make sure things transition smoothly, guests are comfortable, and situations are addressed promptly and professionally, setting a good vibe which represent you and your guests.
Picking a good DJ, and planning with them like friends, will be your secret weapon. Whether you choose to hire a Wedding Planner or not, we look forward to working closely with our clients...
Working With Wedding Planners
Let's talk about what Wedding Planners do in general so you can decide what is right for you.
Professional Wedding Planners usually assign roles to the people who are going to help you with the layout and creativity of your event. These people can be volunteers, family, friends, or paid contractors... Here are the main roles behind a wedding event which are normally designated by a Wedding or Event Planner:
Producer(s) Director Coordinator Master of Ceremonies
Producer's Role: This person, or people is/are responsible for the financial funding and administration of the event. This is YOU and anyone you enlist for family and friends. Just like in a movie production - The producer(s) deal with aspects of the stage, venue, film, photography, and audio production... So in the same way with your wedding, the producer(s) will exercise general supervision of the production in raising money, hiring artists, technicians, and the like...
Director: The director is the person responsible for integrating and carrying out what the producer has selected above... In a movie scene, they deal with the lighting, acting parts, staging, rehearsal, phases, etc... In the same way with your wedding, the director will help carry out the producer's vision by staging the venue, reviewing roles with the wedding party, confirming lighting needs for photographer's, get head counts to catering companies and vendors...
Coordinator: Who is going to make sure the table pieces are placed to your liking? Who is going to make sure your after party clothes are placed in the private bathroom for you? Who is going to double check your general wishes? The Coordinator will - if you ask them. This person is great for bringing together different elements of a wedding. They can work with the many vendors on timing activities during the event, prepare utensils for the cake cutting, prepare the bouquet to be given to you, and safe-guard the rings before the ceremony... They not only ensure small details are prepared for, but also tie together the over all theme of your wedding into the decorations, food, beverages, activities, and music.
Master of Ceremonies: This person directs the entertainment at the party - much like a game show or radio host, they make announcements, guide the activities, and introduce speakers & performers. Often times, the DJ or band is asked to help with MC'ing the event...
A Note To Wedding Planners
If you're a Wedding Planner reading this, save yourself some time and have your clients go through our website to get acquainted with us. Once signed up to grab the free planning guides, it'll prompt them to save a quote, and actually book properly for working with us. Since we deliver discovery forms and a timeline as part of our service to clients, review this process with them!
Can You See How These Roles Can Greatly Help Your Wedding Experience?
If you plan on accepting volunteer help of relatives or friends- try and make sure they can handle your expectations- this may require asking the help of people who have been to many weddings or have had one themselves recently... If they are volunteering, you can let them know upfront what you will reward them with for their help - often times, a suite for 2, or nice gift is acceptable and appreciated.
By assigning helper roles at your wedding day - you will feel less stress in the planning, as well as experience a really magical wedding, just like the movies!
We Are Here For You
We understand many of you will only have the help one or two close people in your life. So to help out, we have decided to include our free wedding planning services at no cost to you...
Still worried we're forgetting something? Give us a call anytime 307-296-7204 Ready to start planning for FREE with us? Click Here